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Included in Blackboard you will find two Word
documents which will take you step-by-step through
the process of creating a PowerPoint presentation.
The first document, PptBasics is for those of you
who have an earlier version of Microsoft
PowerPoint, from Office 97 through Office 2000. If
you have Microsoft Office XP, or 2003, you will
need to review the document named PptXPBasics. Both
documents will explain how to do the essential
techniques for creating a presentation.
With PowerPoint you can
create:
- A presentation (a slide show to view on
screen)
- Overhead transparencies (print to
transparency film)
- Handouts, outlines, and speaker's notes
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Components
- Individual slides
- Text
- Still graphics
- Animated graphics
- Animations applied to slide
elements
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- Sounds (music, sound, narration,
directions)
- Video segments
- Background templates or
designs
- Transitions
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Procedure
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Launch PowerPoint and choose the option
to create a new, blank presentation.
Select the New
Slide option and choose the
Title Slide as your first slide.
Subsequent choices are shown in the
miniature slide layout screen.
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TEXT
To enter text, simply click inside the
text box and type. Highlight the text and
apply font styles and colors as
desired.
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IMAGES
To add images, choose picture
form the insert menu and then decide on
clipart or a picture from file. Resize and
reposition the image. The middle images in
this set shows how the image was resized
to fit the entire slide and then changed
to a watermark, or washout (XP) design.
Text on the slide was "brought to front"
and changed to a light color in order to
be seen over the darker image.
ANIMATION
Both text and images can be animated,
having movement applied to their
appearance on the slide. Select the object
and choose Custom Animation from the Slide
Show menu. Choose settings for Order and
Timing to determine when and how each
object is animated.
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MEDIA
A variety of media file types
can be used in PowerPoint presentations.
Sounds files typically have extensions of
.wav (wave) and .mid (MIDI); video files
have extensions of .mov (Movie format used
by QuickTime) or .asf (Advanced Systems
Format). To add media, choose Movies and
Sounds from the insert menu and then
decide on movies or sounds from gallery or
from file. It is also possible to run a
music track from a CD or to record a
sound. This choice allows you to provide
narration for the slide. Decide if the
media should play immediately when the
slide is reached. You can also determine
if media will play over several slides, or
stop when the slide show advances to the
next slide.
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BACKGROUND
There are two ways to create a
background for your presentation. The first is to
choose a background template using the
Apply Design Template
from the Format Menu. The software comes
with several templates, but it is also possible to
search the internet for additional templates.
Simply place these templates inside the template
folder within Microsoft so that you can use them as
additional choices from the design template menu.
Template file names will end with the .pot
extension.
You can also Design
Your Own Background for your slides.
Choose Slide Master from the View menu.
Use the standard graphic tools from the drawing
toolbar to create shapes and lines. You can even
insert clipart or photographs. The sample you see
on the right uses a rectangle with a fill effect of
the texture called woven mat, two brown lines and a
small brown square.
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TRANSITIONS
A slide transition is movement which
occurs as a presentation advances from one slide to
another. Some of the transitions available include
Blinds, Box, Checkerboard, Dissolve, Random, Split,
Strips, and Wipe.
Choose the speed and timing of the transition.
You can choose to apply the transition to one slide
only or to all the slides in the slide show.
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PRESENT
When the slide show is complete, save it
to disk. If you added fonts to your computer for
use in the presentation, be sure to take the font
with you when planning to use the slide show on a
different computer. Remember to
Review, Revise and
Rehearse!
You can start the slide show by clicking on the
projector icon in the lower left-hand corner of the
screen, or by choosing View Show from the Slide
Show menu.
To stop the presentation simply press the ESC
key.
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